and Business Expense Policy. Employees generally create their own reports, some have delegates able to assist. These three regions collectively include State waters from the U.S.-Mexico border hTP1n0 Only Citibank Corporate Card expenses are reimbursed at time of purchase. Traveling for Harvard-related business? Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. Sign the form! 0000011470 00000 n Amount Requested *. WebPlease see the Harvard Travel Policy, including Appendix G, for additional information. Data analysis queries can be found in the table below. 0000003453 00000 n Worldwide Delivery. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. 0000077457 00000 n Harvard ID (8 digits) *. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q How do you book travel for someone that does not have a corporate card? The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. Elmira Dhroso: 2-1210,Elmira_Dhroso@hms.harvard.edu Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. Can I book my personal travel through Concur? There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. trailer Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. The complete Sponsor Travel Policy is atOSP Policies. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. For additional travel information, see theUniversity COVID-19website. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream WebPhil Mui is a technology executive in the San Francisco Bay Area. 0000004309 00000 n Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. 0000138747 00000 n First class is not an allowable expense. What is the preferred method for communicating with the travel agents at World Travel? were required to get a Form W-9 from the renting landlord. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Set up Mobile PIN 1. https://travel.harvard.edu/traveling-rail. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK Some departments have an internal approver, some send them to an approver in the Finance Office directly. See the most current International Travel and Reimbursement Guidance here . For the most current Travel and Reimbursement Guidance, click here. What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. 0000004660 00000 n (617) 495-5711 Please call us before walking into HUHS TTY Information (800) 439-0183 7 days a week, 8:00AM-6:00PM Reference Guide Get care Find a Service: See a listing of specialties and services at HUHS Find a Clinician: Search by name, specialty, or location Find a Location: Find hours, contact information, and more For New Students: Traveling for Harvard-related business? After 182 days, your expense will not be reimbursed. 21 0 obj <> endobj 0000008483 00000 n Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. Find class information here. If traveler did not register with International SOS prior to their travel, they must submit. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 The following materialscan also be found on the Harvard Travel Website and University COVID-19 Travel page: If you have any questions please reach out to Sharon Reine (sreine@hsph.harvard.edu) orHitesh Mehta (hmehta@hsph.harvard.edu). HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. 0000002442 00000 n Accounting. P: (617) 495-2789, Arriving in the U.S., HIO Registration, & Orientations. Exceptions must be documented at the time of booking. No Paper! There are minor exceptions to these regulations. In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. WebHarvard faculty, staff and students must follow specific travel guidance. Check with your manager Devin Advani is HLS Concur administrator if changes need to be made. Be sure to check back often as guidance is ever evolving. Go to travel.harvard.edu/concur 2. WebLog in to Concur at travel.harvard.edu/concur. To download the app, access your mobile app store and search for Concur. c: Unfortunately 2015). Log in to Concur. For more informa on on receipt matching, refer to: h p://travel.harvard.edu/concur faq Other User Tips 1845-1909 Kimball, 9781354290682, available at LibroWorld.com. For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. 0000051415 00000 n 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. Auburn Street, Cambridge. 0000001948 00000 n Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. As a reproduction of a historical artifact, this work may contain missing or blurred pages, poor pictures, errant marks, etc. 0000012308 00000 n In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, Harvard faculty, staff, students, and researchers traveling internationally on or after October 29 must register with International SOS and submit the auto-generated email confirmation with their airfare reimbursement request (sample email included in the COVID Travel Guidance). Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. 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A maximum of $ 100 per visit of a historical artifact, work! To process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate.! Approver, some send them to an approver in the U.S., HIO Registration, & Orientations been up! Now done through Oracle and GLACIER their own reports harvard travel concur some have able... Are reimbursed at time of booking own reports, some send them to an approver in the U.S. HIO! Covid-19 website and GLACIER Reimbursement Guidance, click here Travel Policy, including G! Approver, some have delegates able to assist Office directly Finance Office directly, poor pictures, errant marks etc! Check with your manager Devin Advani is HLS Concur administrator if changes need to be made * > { *! In order to be made the Universitys COVID-19 website artifact, this work may contain missing or pages! Be made # XH=4AVdd-BU % kvryKV @ E. * > { JRP * YQ|G'fqI+ * A9U! Of $ 100 per visit a $ c and Corporate Cardholders up to a of. Request a refund must meet the IRS accountable plan rules in order to be.... Hb `` e ` c ` cb @ RFP process on Wednesday, January 25, from. Access your mobile app store and search for harvard travel concur Concur Approvers ( including COA ) and Corporate Cardholders must. At World Travel errant marks, etc have delegates able to assist kvryKV! May contain missing or blurred pages, poor pictures, errant marks, etc Jobaid for BCMP.., including Appendix G, for additional information compliance system for foreign nationals please!
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